International conference FAQ

Registration & Attendance 

1) Is there a registration fee? No. There is no registration fee for presenters, discussants, chairs, or attendees.

2) Can I attend as a general attendee (without presenting), either onsite or online? Yes. General attendance (non-presenting) will be available in three options: onsite, online, or both (onsite & online). General registration will be open from June 15 to July 7, 2026 (KST). Detailed registration instructions and the registration form will be announced during the registration period on our official website and SNS channels, so please check them for updates.

3) Will onsite (walk-in) registration be available? Onsite (walk-in) registration may be available, depending on venue capacity and onsite conditions. However, to ensure smooth entry and participation, we strongly encourage attendees to complete general registration in advance. General registration details will be announced on our official website in June.

4) How can I request an invitation letter? We can issue an invitation letter upon request. However, please note that we are not able to provide visa-related support. To request an invitation letter, please email us the following information:

• Your role in the conference (e.g., presenter, discussant, chair, panel organizer)
  
• Your basic information: full name, institutional affiliation, email address, and phone number
  
• Your CV
  

Please note that invitation letters are issued only to participants who are substantively contributing to the conference programme (e.g., panel organizers, presenters, discussants, and chairs). We are not able to issue invitation letters to general attendees. In addition, if a visa is required for conference attendance, it is the participant's responsibility to obtain the appropriate visa.

Panel Management

1) Are hybrid panels allowed (some participants onsite, others online)? Panels are officially designated as either in-person or online, and hybrid is not a standard format for this conference. Please note that hybrid arrangements may be considered only for panels that were originally accepted as in-person panels. Panels accepted as online panels must be conducted online only, and are not eligible for a hybrid format. That said, for in-person panels, limited hybrid arrangements may be considered in exceptional cases, in order to support meaningful onsite engagement. As a general guideline, at least two-thirds (2/3) of the presenters should be able to attend onsite for a hybrid arrangement to be workable. If most presenters are unable to attend onsite (e.g., fewer than one-third (1/3) can attend in person), we regret that the panel cannot proceed onsite and would need to be treated as withdrawn, rather than converted. Technical support: Please also note that the conference team is not able to provide onsite technical assistance for hybrid setups. If a panel proceeds in a hybrid manner, the panel will need to manage all technical arrangements independently (e.g., device setup, Zoom connection, camera/microphone, screen sharing, and audio checks).

2) Can an online panel be converted to an in-person panel? No. Due to venue capacity and scheduling constraints, we are unfortunately not able to accommodate online-to-in-person conversions.

3) Can an in-person panel be converted to an online panel? In principle, in-person-to-online conversions are not permitted, as the programme is organized based on fixed venue and scheduling arrangements. In rare cases, a change may be possible only if the conference team explicitly requests or approves it due to conference-wide logistical needs.

4) Our panel now has fewer than three presenters. Can it still proceed? No. In order to ensure a robust panel format and meaningful academic exchange, panels are expected to include a minimum of three presenters. If a panel falls below this threshold (e.g., two presenters or fewer), we regret that it cannot proceed and will need to be treated as withdrawn.

5) Can we request a specific day/time for our panel? No. Given the large number of panels and programme-wide scheduling requirements, we regret that we are generally unable to accommodate individual scheduling requests. Panel times are assigned based on overall programme logistics and venue availability.

6) Can we change our panel information—including panel participants—after submitting the confirmation form? No. All information submitted via the panel confirmation form (deadline: April 5, KST) will be treated as final for the programme/proceedings, and changes cannot be reflected in the programme book after submission. If changes arise afterward, the panel may manage them independently (e.g., announcing updates during the session or providing a printed handout), as we will not be able to revise the published materials.

Logistics & Support

1) Does the conference provide travel or accommodation funding? No. The conference is unable to provide travel, accommodation, or other expense support for participants.

2) Will lunch or dinner be provided? We regret that meals are not provided by the conference. Participants may use on-campus or nearby dining options (e.g., facilities in/near ECC).

3) Can I get information on university-affiliated accommodations? Because the list of university-affiliated hotels is very limited, we will share this information only with panel participants. The accommodation information will be provided via a Google Form during the Panel Participants Registration period (April 13–17 KST). Please check your email carefully during that period for instructions and the link. Please note that participants are responsible for making their own reservations and contacting the hotel directly regarding availability, rates, and booking procedures. Discount availability and room rates may change depending on the hotel's policies and availability, and the conference team is not able to confirm or guarantee these details. General attendees are not eligible for discounted rates through university-affiliated hotels.

4) Where can I find the programme and conference updates? All official updates—including the programme—will be posted on the official conference website and our official SNS channels (Website, Instagram, Facebook, and X/Twitter).

5) I did not receive an email from the conference. What should I do? Please check your spam/junk folder first. If you still cannot locate the email, please contact the conference team and confirm that we have the correct email address on file.